Lawn care customer invoice terms.

Coming up with your lawn care business invoice terms can be a puzzling experience when you are first getting started. It’s something you might not even think about but what you choose to put on your invoices can have a profound effect on when you get paid. On of the members of the Gopher Lawn Care Business Forum wrote us and asked “What is the best way to charge customers?

Lawn care business invoice terms

Lawn care business invoice terms


1) Send an invoice after each cut, then add all invoices up for the month and send them a statement, requiring them to pay at the end of the month

or

2) Send a statement at the beginning of the month, & have the customer pre-pay for the month, for say 4 sessions, and if need be, send additional invoices as needed

What are you guys doing right now?”

One lawn care business owner offered his policy as a suggestion and said “I print up an invoice to be delivered when the job is done by the worker who does the job. If no one is home, they put the invoice in a plastic bag and leave it on their door.

Monthly statements (or thank you notes for those who have paid) are sent out the last day of the month all with payment due upon receipt!”

a second member said “I email an invoice to the customer two days before the service, in the comments field it states, we will be at your property on the date shown on this invoice, it would be appreciated if you could have payment ready for us. Some clients either pay in advance or leave credit card information with us and we bill the morning of the service.

I would guess 95% +/- of clients have the payment ready, some call and use their credit card, bottom line is the crew doesn’t leave until paid. Some clients leave payment in a specified place, we have a place that works for everyone.

Our receivables are NIL and have been since I started.”

A third landscape business owner said “A good way to invoice and have money coming in the door is to stagger your billing like this. My lawn care contract customers get billed out on the 15th of every month ‘Net 15 days.’ For the rest, my time and material gets billed out on the last day of every month ‘Net 15 days’.”

There are a bunch of different ways to handle lawn care billing. Experiment with these different concepts and see which produces the best results for you.

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